Executive Assistant / Personal Assistant - FULLY REMOTE

Our client, a growing agency at the forefront of digital tech and financial services, is seeking a champion Executive Assistant to become an indispensable part of their executive leadership team and provide dedicated administrative support to their busy Founder. We’re looking for someone who thrives in a fast-paced environment, anticipates needs before they surface, and brings exemplary communication skills to every interaction. This role requires a proactive, hands-on professional with a high-touch approach to supporting top-tier executives.

The ideal candidate is highly organized, self-directed, and thrives on taking initiative. You’ll be trusted with a broad range of responsibilities that span daily operations, executive personal support, internal communications, and project coordination. This isn’t a task-by-task role—it’s about owning outcomes, streamlining workflows, and keeping high-performing leaders focused on what matters most. Experience working in a remote or hybrid setup is essential, as is the ability to juggle shifting priorities with professionalism and a solutions-first mindset.

We are seeking someone who will be a true long term fit as an Executive/Personal assistant.

Responsibilities include:

• Provide strategic and administrative support to the CEO and Founder

• Manage complex calendars and schedules with precision and foresight

• Coordinate internal communications and workflows using Slack and Google Workspace

• Track tasks and deadlines to ensure follow-through across departments

• Book and manage travel logistics, prepare itineraries, and handle meeting coordination

• Monitor and process expenses; assist with light bookkeeping and invoice tracking

• Support onboarding, benefits administration, and internal HR processes

• Liaise with vendors and external partners; assist with hiring coordination

• Collaborate with accounting on billing, payroll, and financial documentation

• Identify opportunities to streamline operations and improve internal systems

• Coordinate family and household scheduling as needed

• Assist with event planning for both professional and personal functions

• Communicate with and manage vendors (e.g., home maintenance, personal services)

• Research and obtain quotes for personal and household projects

• Handle occasional personal errands and ad hoc family-related tasks

Qualifications:

• Minimum 5 years of experience supporting C-level executives, ideally in a fast-paced or startup environment

• Demonstrated ability to take initiative, work independently, and manage multiple priorities

• Excellent written and verbal communication skills; clear, polished, and proactive

• High proficiency with Google, Slack, AI tools, and CRM

• Comfortable working remotely the majority of the time, with the ability to travel as needed

• Highly organized, detail-oriented, and solutions-focused with a strong sense of follow-through

Location: Fully Remote with ability to travel 1-2x a year. PST hours and flexible to work outside of "normal business hours"

Compensation: $75,000–$80,000 base + discretionary bonus

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