Executive Assistant- REMOTE

Company Description

Medable's mission is to get effective therapies to patients faster. We provide an end-to-end, cloud-based platform with a flexible suite of tools that allows patients, healthcare providers, clinical research organizations and pharmaceutical sponsors to work together as a team in clinical trials. Our solutions enable more efficient clinical research, more effective healthcare delivery, and more accurate precision and predictive medicine. Our target audiences are patients, providers, principal investigators, and innovators who work in healthcare and life sciences.

Our vision is to accelerate the path to human discovery and medical cures. We are passionate about driving innovation and empowering consumers. We are proactive, collaborative, self-motivated learners, committed, bold and tenacious. We are dedicated to making this world a healthier place.

Job Description
• Provide office support to ensure efficient office operations
• Support managers and employees through a variety of tasks related to organization and communication
• Responsible for confidential and time sensitive material
• Familiarity with a variety of the field's concepts, practices and procedures
• Ability to effectively communicate via phone and email ensuring that duties are completed accurately and delivered with high quality and in a timely manner
• Rely on experience and judgment to plan and accomplish goals and a wide degree of creativity and latitude is expected.
• Answer and direct phone calls
• Organize and schedule meetings and appointments
• Maintain contact lists
• Produce and distribute memos, letters, faxes and forms
• Assist in the preparation of regularly scheduled reports
• Develop and maintain a filing system
• Book travel arrangements
• Submit and reconcile expense reports
• Provide general support to visitors
• Provide information by answering questions and requests
• Handle multiple projects
• Prepare and monitor invoices
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques
• Carry out administrative duties such as filing, typing, copying, binding, scanning, dictation, etc.
• Book conference calls, rooms, taxis, couriers, hotels etc.
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Reply to email, telephone or face to face enquiries
• Resolve administrative problems
• Receive, sort and distribute the mail/email
• Photocopy and print out documents on behalf of other colleagues
• Other duties as assigned

Qualifications
• Proven admin or assistant experience (preferred)
• Knowledge of office management systems and procedures (preferred)
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills
• 0-3 years working as an administrative assistant or a combination of education and experience

Additional Information

All your information will be kept confidential according to EEO guidelines.

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