Remote Executive Assistant for CEO in Healthcare Marketing
Position: Executive Assistant to the CEO
We are actively seeking a highly organized and proactive Executive Assistant to join our dynamic healthcare marketing organization in support of our visionary CEO. In this pivotal role, you will work closely with the executive team to facilitate seamless daily operations through effective prioritization, anticipating needs, and delivering high-level support.
As a proud Certified B Corporation, our company emphasizes a service-oriented culture while fully embracing remote work to contribute to environmental sustainability. We leverage state-of-the-art cloud-based technologies to ensure effective collaboration and connectivity within our team. Our commitment to sustainability, mutual respect, and wellness is demonstrated through our 2050 Sustainability Pledge.
By becoming a part of our team, you will have the chance to make a tangible impact in the healthcare sector, working alongside the CEO to develop innovative solutions. If you thrive in a fast-paced and supportive environment and are motivated to be the indispensable partner to our visionary leader, we welcome your application.
The Ideal Candidate
Are you a well-rounded professional adept at navigating fast-paced environments? Do you excel at establishing order amidst chaos while anticipating the needs of high-level executives? If you embody a proactive mindset, possess a can-do attitude, and enjoy collaborating with entrepreneurial leaders, we would like to connect with you!
Our Ideal Executive Assistant Is
Positive and Empowered: You harness an infectious energy, tackling challenges with a sense of optimism, and fostering an uplifting atmosphere even in complex situations.
A True Executor: You possess the ability to capture every idea and transform them into actionable tasks, expertly prioritizing what requires immediate attention to ensure all responsibilities are met.
An Exceptional Communicator: Your listening skills and attention to detail enable you to convey information clearly across all communication channels, guiding informed decisions and promoting alignment.
A Collaborative Supporter: Beyond being a gatekeeper, you act as an advocate for the team, fostering inclusivity and supporting the CEO by anticipating needs and managing crucial details.
Responsibilities
As the Executive Assistant, you will be instrumental in amplifying the CEOs impact, enhancing clarity and structure in our expanding environment. Your proactive mindset and unwavering attention to detail will support established processes and the team, ensuring that nothing is overlooked.
Your Key Responsibilities Will Include
Daily Management of the CEO's Schedule: Oversee the CEO's commitments, ensuring preparedness and organization by collaborating with their Personal Assistant for errands and office management.
Strategic Task Alignment: Integrate daily tasks and projects with EOS principles, grasping the overarching goals and departmental intersections while recording detailed notes and distributing actionable items.
Idea Capture and Execution: Prioritize and develop actionable plans for the CEO's ideas, maintaining alignment with operational standards and ensuring smooth follow-through on projects.
Email, Calendar, and Travel Oversight: Manage the CEO's communications, schedule, and travel logistics efficiently while tracking expenses for a seamless operational experience.
Event Planning and Coordination: Manage the logistics for in-person events, including retreats and conferences, overseeing every detail from catering to follow-up activities.
Qualifications
Required:
3-5+ years of Executive Assistant experience within a rapidly growing organization
Experience collaborating with entrepreneurs, visionaries, or CEOs
Proven track record in process creation and implementation with exceptional organizational skills
Bachelor's degree, ideally in business, marketing, or healthcare
Familiarity with marketing and healthcare sectors
Preferred
Background in marketing or client services
Relevant certifications in project management or similar fields
Interest in mission-driven organizations and community initiatives
If you are eager to contribute to a forward-thinking organization that values professional growth and advancement, we encourage you to apply!
Employment Type: Full-Time
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