Remote Administrative Assistant

Title: Administrative Assistant
Pay Rate: $33/hr
Job Type: ~6-month contract
Duration: Feb - July 2025
Location: 100% Remote - EST

Job Code: JPC-10784/35653821

Tekberry is looking for a highly qualified and motivated Administrative Associate to work with our client, a top-tier identity cloud software and web services company. As a W2 employee you will have access to health benefits. Benefits include health, dental, and vision (eligible on the 1st of the month following your start date).

Job Brief:

We are seeking a detail-oriented and highly organized Administrative Assistant to support our Security team for a short-term contract. The ideal candidate will have strong administrative and communication skills, be proficient in Google Suite, and thrive in a fast-paced environment. This position is perfect for someone looking to gain experience in a dynamic remote work setting while providing essential support to our executives and team operations.

Job Duties:
• Calendar management - coordinate all meetings both internal and external, being proactive about conflicts and understanding priorities. This role will involve heavy calendar management.
• Manage the daily schedule of the executives; coordinate domestic and international travel, process expense reports and assist with management of budget needs
• Field incoming requests; exercise strong judgment and discretion with highly confidential information.
• Help schedule and coordinate logistics for meetings, conferences and special events (onsite & offsite).
• Maintain trusting relationships with customers, prospects, team and contacts
• Provide backup support for other Admins in the department
• Provide general administrative support by scheduling appointments or making dining reservations
• Maintain and organize digital files ensuring accuracy and easy retrieval of documents.
• Assist with preparing and editing documents, presentations, and reports.
• Assist in the coordination of meetings, conferences, and other events, including logistics and communications.
• Perform data entry and maintain accurate records in spreadsheets or databases.
• Support the team with basic research and other special projects as required.
• Assist with other administrative tasks as assigned by management and Executive Assistant, Security
• Preference for a candidate in Eastern Time Zone**

Skills:
• Minimum 3+ years of professional experience; ideally supporting 4 or more executives
• High school diploma or equivalent; some college coursework preferred.
• Ability to interact in a professional manner with customers, prospects and internal team
• Experience with web-based scheduling and collaboration tools; GSuite, Coupa, Navan, Zoom, and Workday
• Experience with project management tools (e.g., Trello, Jira, Asana) is a plus, but not required.
• Experience with arrangement of schedules and logistics, at times, across multiple time zones
• Outstanding time management skills and attention to detail
• Ability to quickly learn new tools and technologies; interest and experience in using technology to improve work efficiency
• Expectation of complete confidentiality on all business matters
• Ability to effectively communicate and collaborate with a diverse range of people and job functions
• Excellent verbal and written communication skills
• Ability to remain energetic and positive in a fast paced environment
• Excellent common sense and ability to make solid judgment calls autonomously
• Ability to be proactive and anticipate next steps
• Get along well with a variety of personalities; team player attitude
• Ability to prioritize multiple task
• ***Familiarity with basic cybersecurity terminology and concepts is a plus.
• High trust role, candidates MUST be available to travel on-site/in-person to San Francisco Headquarters for onboarding

TEKBERRY OFFERS A REWARD FOR REFERRALS!

Tekberry Inc., a Soal Technologies company, is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other protected categories under all applicable laws.

Tekberry, Inc is a Certified Minority Business Enterprise (MBE) and Certified Disadvantaged Business Enterprise (DBE).

By submitting your resume, you are explicitly consenting to receive communications from our organization via text message. Rest assured all our texts are sent by real people and we look forward to a conversation with you about this job! Check out all our jobs at https://tekberry.com/search-jobs/

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