Virtual Assistant

Responsibilities: • Manage leadership team's personal calendar, work calendar and inbox • Manage founder’s correspondence, such as writing and editing emails, drafting memos and preparing communications on the founder’s behalf... • Book travel • Help organize fun team building events + offsite • Moderate Instagram Lives and other livestreams on social media • Act as gatekeeper and escalate relevant information to leadership team as needed • Manage meeting weekly team meetings (including agendas and minute-taking) • Help keep websites up to date (no coding experience required) • Some reporting • 40% of this role is personal assistant support for founder • Support Director of Operations and Customer Service lead with admin tasks • Send invoices • Help coordinate a move • Help organize asana tasks for leadership team

Important: This form is required to be considered:

Please complete the application and submit video via this link: https://zivamed.typeform.com/to/mkXHafEj

Requirements
• 2-3 years of relevant administrative experience
• Ability to take initiative and work effectively with minimal supervision
• Extreme attention to detail and ability to treat confidential information with appropriate discretion
• Excellent written and verbal communication + interpersonal skills
• Time management and ability to meet deadlines
• Problem-solving and decision-making skills
• Proficient in systems like G Suite, Microsoft Office, Asana project management, etc.
• Must be self-motivated, detail-oriented and very organized
• Flexible schedule -- role requires some evening/weekend work

Nice to Have
• Experience using a CRM (especially Infusionsoft/Keap)
• Events management skills
• Eye for graphic design and experience using Canva
• Ability to and interest in managing Founder’s personal social media presences

Job Type: Part-time

Pay: From $15.00 per hour

Expected hours: 20 – 25 per week

Benefits:
• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Tuition reimbursement

Schedule:
• 4 hour shift
• Monday to Friday
• Weekends as needed

Supplemental pay types:
• Bonus opportunities

People with a criminal record are encouraged to apply

Work Location: Remote

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